Shared on behalf of Ryan Sears, Director, Capital & Facility Services
The Hospital’s Emergency Planning & Response to External Buildings policy has been revised.
Actions required:
- Read this memo and review the updated Emergency Planning & Response to External Buildings (EMER-200) policy to familiarize yourself with important process changes.
- Managers who are responsible for departments located in an external building must update their Emergency Response Guides (see templates attached) by July 25, 2025 (ensure you recycle previous versions of the policy/Guide). Please submit a copy to TBRHSC.EmergencyPreparedness@tbh.net
- Managers to ensure that the updated policy is added to their area’s emergency binder and that all workers review the policy, as well as the Emergency Response Guide and posters (attached), for applicable departments.
Policy changes:
- Minor edits such as a title change to VP, Facilities, Capital Planning, Support Services & CFO, updated contact numbers, etc.
- Added reference to the departmental Emergency Response Guides under Sec. 5.1.1
- Added instruction for Switchboard to email their Manager and Supervisor with the date/time of any notification from APEX Security regarding alarms at 290 Munro St. under Sec. 5.1.1
Process Reminders:
- Contacting 9-1-1 is the primary response action for the majority of emergencies occurring in an external building (e.g., confirmed fire, violent person, medical emergency, missing child, etc.)
- Response areas in external buildings are required to maintain a sister unit partnership with a department inside the Hospital (980 Oliver Rd), in order to communicate emergency information between their respective sites and provide support to each other as needed.
- Emergency colour code policies, as well as Lockdown Alert and Alert-99/Alert 99 Trauma, are specifically designed for emergencies occurring at the Hospital (980 Oliver Rd) and contain instructions specific to hospital operations, and do not apply to external buildings.
If you have any questions, please reach out to Mēsha Richard, Lead, Emergency Preparedness (ext. 6552 or mesha.richard@tbh.net)
Thank you,
Ryan Sears, Director, Capital & Facility Services (Executive Sponsor)