Getting Shots in Arms

Q & A with Thunder Bay Regional Health Sciences Centre’s Adrianne Shippam

(Originally published in the August 2021 edition of The Walleye)

While most of the attention directed at the Thunder Bay Regional Health Sciences Centre’s role during the COVID-19 pandemic has focused on intensive care capacity and managing treatment for those who have suffered the most serious effects of the virus, the Hospital has also been playing an important role in the vaccination process. Adrianne Shippam is the one in charge of those efforts. Shippam is the lead of the Hospital’s COVID vaccination task force, and the organization’s pharmacy clinical coordinator. Matt Prokopchuk spoke with her about the Hospital’s role in vaccinations, what they had to do to prepare, and what she thinks of the state we’re in now.

The Walleye: What has the Hospital’s role been in getting people vaccinated?

Adrianne Shippam: In the late fall, when we knew the vaccines were coming, the ministry identified hospitals to start the rollout of vaccines in communities. I think the thought process behind that was just to help support public health, as public health was really tied up with COVID testing, contact tracing, and all of that. The Hospital was in a good position to help support the vaccine rollout in a quick manner. Also, across the province, pharmacists were heavily involved in the rollout.

TW: What was involved in preparing to receive the vaccines?

AS: It was interesting preparing for it, as we still weren’t sure at the Hospital what our involvement was going to be. But what we were starting to do was to prepare to receive the vaccine. We had no idea what amount we would receive— enough for the entire community or just small amounts—so we had to really study the various products and storage requirements. We started by acquiring freezers. We did have one ultra low [temperature] freezer at the Hospital in our research department that we were able to utilize, but we also had to acquire a second one—again, not knowing how much vaccine we would receive and also knowing the scarcity of the vaccine, we wanted to have a backup plan should there be any equipment failure. We also acquired the -20° freezers as well as some vaccine refrigerators, so we really had to be prepared for everything.

We also had to ensure our Hospital storage site for the vaccine met all the security requirements, so we had an OPP team come and ensure that our premises met all the security needs in order to accept and store the vaccine on-site.

TW: How is the Hospital still involved in vaccine distribution?

AS: As time went on, public health was able to ramp up their vaccine rollout as well, so it’s a very collaborative process right from the beginning with the Thunder Bay District Health Unit. They opened a mass clinic in March and we still continue our mass clinic here at the Bora Laskin building at Lakehead University.

We have been involved with the rollout throughout the community as well, and we work alongside the health unit to determine what populations we’ll target versus what they’ll target. Our focus has mainly been at the Bora Laskin building at our mass clinics, so we’ve really been targeting health-care workers, teachers, those with certain high-risk health conditions, as well as some essential workers as well. Now we’re open to everyone as the eligibility has opened up across the province.

TW: How do you feel about where we are, getting people vaccinated?

AS: The Thunder Bay district is doing really well right now, we’re actually second in the province out of 34 public health units for vaccination rate so just kudos to our community for coming out and getting their vaccination. Our staff here and at the health unit, pharmacies, primary care—everyone has just been working tirelessly to get as many shots in arms each day, and they just keep going and going. I’m really proud of this community and how we’ve come together to get our numbers up so quickly. I think we’re doing really, really well.

How to Obtain Vaccination Receipts

You can obtain your vaccination receipts in the event they are misplaced, etc. by downloading them online here: https://covid19.ontariohealth.ca/

Once you have received your vaccine, please ensure to forward a copy of your vaccination receipt to Occupational Health and Safety at ohs@tbh.net.

Thank you to all those who have already received both doses of the vaccine in order to help protect yourself and others from the spread of COVID-19. Your commitment to health and safety is much appreciated.

Security System Site Review

Starting Wednesday, August 11th and continuing until the Friday, August 13th, TBRHSC will be having external representatives from Angus Connect on site to conduct a Security System Site Review. This review will be focused on current Security System installations, workflows, and procedures. They will also be reviewing any additional requirements that may be advantageous to ensure continued safety of patients, visitors, and staff.

The main focus of the visit will include the following Physical Security Systems:

  • CCTV (Video Surveillance)
  • Access Controls (including Secure Units)
  • Intrusion Detection
  • Parking Lot Access System
  • Panic Duress – external

Angus Connect representatives will be reviewing the existing Security and Parking Systems across the entire TBRHSC Campus and will be required to access many of the areas of the building. There may be a need to have brief conversations with TBRHSC staff in many locations to get a better understanding of the current workflow of the security systems and possible existing needs and future requirements. Please assist these representatives whenever possible.

Angus Connect representatives will be wearing Visitor Badges and may or may not be accompanied by TBRHSC Staff for the duration of the Site Review.

Managers, please post and share this information with your teams.

If you have any questions, please connect with Christian Nielsen at extension 4564 or
nielsenc@tbh.net.

NRP Provider Course – Fall/Winter 2021

This course is intended for health care providers who want to learn the fundamental concepts of neonatal resuscitation (i.e. nurses, physicians, registered midwives, registered respiratory therapists, residents and paramedics).

Emergency Code Reminder

Shared on behalf of Switchboard and Emergency Preparedness

We are asking for your assistance in supporting Switchboard staff during emergency codes by limiting non-urgent calls while a code is active.

Continue to contact Switchboard if the call is related to the code or another emergency. For information or transfer to extension, consider checking the iNtranet’s 411 section, the external website, or pausing your call until the “all clear” is announced.

Thank you for your understanding and cooperation.

Annual Mandatory Learning (DualCode)

Annual mandatory courses and declarations are now available for completion in the DualCode Learning Management System (LMS).

How to log in?
Username and password are the same as your Novell. As always, these courses are accessible for completion from work or offsite using any smart device;

  1. From work:
    – LMS Icon located on your Novell dashboard
    – Intranet homepage under Tools and Training
  2. From home:
    – LMS Icon by visiting Staff Logins from the main external Hospital page: http://tbrhsc.net/tbrhsc/staff-logins/
    – Visiting https://tbrhsc.dualcode.com/ directly

Each staff member has had the applicable courses assigned to their individual progress dashboard. The below courses are corporate learning due for completion no later than March 31, 2022.

Course NameMandatory ForFrequency of Review
AccessibilityAll EmployeesAnnually
Emergency PreparednessAll EmployeesAnnually
Healthy BacksAll EmployeesAnnually
Infection Control  All EmployeesAnnually
Occupational Health and SafetyAll EmployeesAnnually
Patient and Family Centred CareAll EmployeesAnnually
Patient SafetyAll EmployeesAnnually
Police Annual Declaration ReminderAll EmployeesAnnually
PrivacyAll EmployeesAnnually
Violence PreventionAll EmployeesAnnually
WHMISAll EmployeesAnnually
Workplace HarassmentAll EmployeesAnnually
Workplace ViolenceAll EmployeesAnnually
COVID-19 Screening DeclarationAll EmployeesOnce within first year of employment
Quality & Risk ManagementAll EmployeesOnce within first year of employment
Respect Project – Acute Mental HealthAll EmployeesOnce within first year of employment
Respect Project – Indigenous HealthAll EmployeesOnce within first year of employment
Respect Project – Self AwarenessAll EmployeesOnce within first year of employment

Should you have any questions or require assistance, please contact Human Resources at 684-6218 or humanresources@tbh.net.   

CEO’s Blog: July 30, 2021

Rhonda
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Dear Staff, Professional Staff, Learners, Volunteers, Researchers, and Board members

Greetings, Boozhoo and Bonjour,

I wanted to send a quick mid-summer touch base.

I hope you all are getting outside when you can, enjoying the natural beauty here in the northwest and safely reconnecting with family and friends. I was fortunate earlier this week to go on a walkabout with some staff colleagues and I highly recommend it for everyone. There were some fantastic discussions, great ideas, and plenty of suggestions that will help in the development of our Strategic Plan 2026, which will be released later this Fall.

As you know, the number of COVID-19 cases is down overall in our region and across Ontario, which has led to the province opening up a bit more in recent months. Here at TBRHSC, we welcomed back volunteers and opened up to care partners to support our patients and their families.Operationally, we are focused on stabilizing the organization while recognizing the challenges that could lie ahead. One key area of importance at the moment is coping with summer staffing while having high occupancy within many areas such as medicine, surgery, mental health, intensive care and emergency. We are working closely to monitor the situation and addressing issues as they arise. Pandemic-specific funding has now ceased with limitations for specific roles like the assessment centre. As we enter the “new normal” there is no doubt there will be challenges to the organization as we continue to ensure overall access to safe quality care for all.

While cases are down, it is critical we continue to follow public health guidance. We know the Delta variant is in our communities and the statistics show the number of overall daily new cases in Ontario is on an upward trend. This follows what we have seen in other countries, and most recently in the United States, who is in a definitive 4th wave of this pandemic. So, please do remain vigilant.

Another issue we have been dealing with this summer is the forest fires in the northwest that continue to challenge our communities, with evacuees being supported in a number of areas, including here in Thunder Bay. With that much fire and smoke, the hospital and others have been challenged with air quality issues. We had a Code Grey Precautionary Alert, which led us to review our policy and process recognizing the impact of forest fires on our organization today and in the future. That “Air Exclusion” policy was initially developed with consideration to different biological issues versus smoke due to fire. As such, a phasing of the Code implementation is being addressed to ensure that air quality is maintained in our facility while enabling the continuance of critical day-to-day operations.

Finally, in recognition of all of your amazing work and as a small gesture of gratitude, we have launched Kindness Carts across the organization beginning this week and continuing into September. Kindness Carts will be making department rounds on various days of the week and shift times in an effort to reach as many staff as possible. Thanks to the Foundation for the funding to support the special treats! The focus on the carts is “WELLNESS” and a touch base from your senior leaders to receive some feedback that will help us with Staff Experience planning, while reminding everyone of the resources available to support your personal health and wellbeing, such as our CARE team. (https://comms.tbrhsc.net/covid-19-information/staff-wellness-resources/).

Work related to healthy workplace, staff wellness, and engagement will continue through strategic plan action plans, focusing on Staff Experience. This kind of effort is pivotal to ensuring our success moving forward.

As always, I welcome comments on this blog or any other matter. You can reach me at: crockerelr@tbh.net.

Rhonda

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