Information Technology (IT) has some exciting changes coming.
Starting in March, we will be introducing an updated username format for new staff and new email address formats for all users. We are required to do this change, as we are short on common usernames, and to make our email addresses look professional.
Username change: (New accounts only, existing usernames will NOT be impacted)
Usernames will be 10 characters long, and include a number.
Email address change: (All users, new and existing)
You will have the email address that matches your username username@tbh.net
and you will have a professional looking outgoing email address that uses your first and last name to create a standard industry email (we call this an email alias) firstname.lastname@tbh.net
Due to these changes, the way your username will show up in our GroupWise address book will need to be updated. Since the alias is automatically created on your given name, names that currently have special characters are required to be removed. Hyphens are the only special character approved. Updating of display names will begin in January 2022. See below chart for examples.
| Special Character | Existing Name Display | New Name Display | Notes |
| Spaces or Underscores | Mary Anne Smith ResearchEthics_Chair | MaryAnne Smith or Mary-Anne Smith ResearchEthicsChair | Users can contact the Help Desk if they prefer to have a hyphen, default will be to remove the space and underscore. |
| Apostrophes | George O’Malley | George OMalley | |
| Periods | Mark St. Amand | Mark StAmand | |
| Brackets | James (Jim) Smith Margareta (Maggie) Chen | James Smith Margareta Chen | Commonly used when people have a preferred name, these will be edited on a case by case. |
| Generic accounts to include organization acronym | SJCG_REO Cardiovascular & Stroke Summit | SJCG REO TBRHSC Cardiovascular-Stroke-Summit | First Name will always be the Corporation, Last Name will be department/purpose/site if required. Generic Account Owners will be individually contacted. |
We encourage staff to update their email signatures, as well as, letterhead and business cards to the new alias format when reordering after March 2022.
**If there are any question or concerns please contact our Help Desk at 684-6411 or help@tbh.net